APPROVAL MANAGEMENT SYSTEM

Executive Summary

This application package is aimed at Retail and Whole Sellers for maintaining and processing the Inventory control. The functions of the system are

• To generate the Approvals and Invoices (Sales & Purchases)
• To maintain complete information of Items
• To maintain the details of all Suppliers or Vendors
• To maintain the details of customers or parties
• Generation of Reports

In the world of business, Inventory control is the key to success for any enterprise. Without proper systems for maintenance and retrieval of information, many times an enterprise finds it difficult to deal with the realities in the business world, which is both complex and competitive.

Maintaining the information by system will help the management can have complete access and control of information on-line at any point of time thus avoiding the delays. The important task of such enterprises is to manage the stocks of items according to their sales and purchases on time.

This package is targeted at such enterprises to help in maintaining and processing the stocks of items, sales and purchases dealings and generates various reports for management and suppliers.

Objectives

AMS is comprised of three complete and integrated flow cycles they are

• Inventory Cycle - Items, Inventory levels, Cycle count
• Sell Cycle - Customers, Sales order entry, Shipping, Invoicing, Accounts
• Buy Cycle - Vendors, Purchasing, Purchase order receipts, Inspection Invoice entry, Accounts payable
• Masters - Book Master, Publisher Master, Party Master, Currency Master, Reports

• Shows on-line transaction history.
• Allows a-b-c analysis for cycle counting.
• Supports quantity adjustments.
• Interfaces to General Ledger.

• Supports customer file maintenance and maintains catalog price and product family code.
• Assigns Sales order, invoices number automatically or manually. Interfaces with G/R and A/R. Provides for invoicing and accounts receivable tracking.
• Supports discount extra charges and calculate unit price based on matrix table. Price matrix tables set by customer, customer code, party number, product family code and date.
• Allows modification to invoice data, accepts cash for invoices or on account. Prepares customers statements. Supports multiple cash accounts and currencies.
• Show sales by product family for period or year- to- date. Provides for year- end cutoff processing.

• Maintains Vendor information and purchases and supports multiple items per purchase order. Prints purchase order.
• Tracks vendor performance
• Supports partial payments. Pays multiple invoices with one check.
• Calculates discounts allowed.
• Supports miscellaneous vendors. Interfaces to General Ledger.

• AMS BOOK MASTER option provides complete information of books available at the book center. The system maintains the details of every book like Subject, Sub-Subject, Title, Author, Publisher, Price and Year.
• AMS PUBLISHER MASTER option maintains the information of every Publisher. The details like Address, telephones are maintained.
• AMS PARTY MASTER option maintain the information (Address, Telephone, Account types and related groups) of the User’s Customers or Parties.
• AMS CURRENCY MASTER option maintains the information of different Currencies (Dollar, Dinar, Pound etc.) and their corresponding values are converted into Rupees for a particular date.

• Printing of Vouchers
• Stock Ledger
• List of Books
• Search Book
• Mailing Label
• Adhoc Reports
• Show All