Soft Cargo

Objectives

• Manifest maintenance
• Split the manifest for separate client.
• Custom Manifest and its comparison.
• Air way Bill, House, UnderHouse and Serial no maintenance.
• Freight Mgmt
• Issue of Bill of Lading
• Bill of Entry
• Issue of Invoice and Delivery Order
• Monitor Credit Payments and Receipts

Air Import 1

Method

• Upon receipt of pre-alert manifest / advice of arrival from Agents for shipments that shall be processed by Access Cargo Ltd., the Air Import Supervisor or Officer shall file above documents for each flight. He / She shall inform consignee (verbal or writing)
  
  
• Upon flight arrival, import supervisor of officer shall ensure collecting document (Master & House AWB, commercial Invoice, Advice of arrival) from corresponding airline counter.
  
  
• Import Supervisor or Officer will tally number of packages and weight in Master AWB and relative manifest. In case of any discrepency, he / she shall prepare the corresponding amendment to manifest to be approved by customs.
  
  
• Import Supervisor or Officer shall ensure the preparation of manifest to be submitted to Comptroller of Customs for approval.
  
  
• Air Import Supervisor or Officer shall ensure payment of landing charges with airline and obtaining airline delivery order
  
  
• Invoice is generated
  
  
• The Air Import Supervisor or Officer shall treat customs clearing details following P–CLEA–1. When clearing is to be done by Access Cargo, the Air Import Supervisor or officer shall remit relevant import freight documents to clearing department.
  
  
• In case where Customs Clearing is not done by Access Cargo Ltd., Air Import Supervisor of Officer shall send to consignee documents (copy of AWB, commercial Invoice)
  
  
• Air Import Supervisor or Officer shall ask airline Agent / Representative for local charges such as Freight, landing charges for each AWB.
  

Invoice

Delivery Order

Schedules

Air Import Final

Method

• Upon receipt of original documents (such as Master & House AWB, commercial Invoice, Advice of arrival) from our Agents for shipments, we dispatch them to consignee.
  
  
• In case Customs Clearing done by Access Cargo : Dispatch documents (HAWB, Commercial Invoice, EVR1 Certificate) to clearing department.
  
  
• Prepare Invoice (Terminal Fee per Kg, Doc Fee, Agency Fee, foreign currency)
  1.    Freight Prepaid
  2.    Freight Collect
  
  
• Delivery Order will be faxed by Agent (G & A Rapid Freight) to us.
  
  
• Issue Receipt upon payment of local charges on our invoice.
  
  
• Settle the invoice sent by Agent (G & A Rapid Freight).
  
  

Maintain Schedules

Sea Import

Documentation before vessels departure

• Purpose and Scope

  To ensure the receipt or collection of appropriate freight documents for processing sea import shipment.
  
  This procedure covers sea freight shipment for Import.
  
  

• Responsibilities

  Sea Import supervisor or officer shall follow overseas forwarding agents’ instructions as reported in their Freight documents.
  
  

• References

  Quality Manual 2.9
  
  

• Definitions / Abbreviations

  B/L: Bill of Lading
  
  FCL: Full container load
  
  LCL: Less than A container load
  
  MMA: Mauritius Marine Authority
  
  Freight Documents: Freight documents consists of Master and / or House Bill of Lading, Commercial Invoice, Freight Invoice, Forwarding Agents’ instructions or letter, packing list, EUR1 Certificate of Preferential Tariff for Customs to Importer)
  
  

• Associated Documents
  
  
  1. Advice of Arrival
     
  2. Bill of Lading
     
  3. Manifest
     
  4. Freight Documents
     
  5. Application for the transfer of container (Regulation 23 A) form 28